How does an event come together? I followed Artworks, a non-profit arts organization founded in 1996 to connect artists of all ages through community partnerships and public art, throughout the day as they set up for their Secret Artworks: The Master's event on November 18th, 2011 in The Center.
This year's event was the sixth annual Secret Artworks fundraiser. Over 400 artists were invited to create 5"x7" pieces. Guests purchase tickets and art vouchers and only discover the identity of the artist once they have purchased the piece.
For more information on Artworks, visit
http://www.artworkscincinnati.org/.
Pulling off the Perfect Event:
Step 1: Planning
Before the event can happen, it must be planned! The planning process includes, but is not limited to, selecting a venue, (we recommend The Center) meeting with caterers and other vendors for lighting, furniture and entertainment, sending out invitations, and coordinating the logistics for setting up the event.
Step 2: Setting up the Space
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| Artworks volunteers brought in support poles and boards displaying the 5"x7" pieces of art. |
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| Volunteers placed signage around The Center. |
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| Goodwin Lighting came in to provide lighting for the event! |
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| Vicki of Goodwin Lighting installs uplights in the entrance. |
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| Glen and Vicki from Goodwin Lighting work on lighting the Dome room in The Center. |
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| Camargo delivered furniture for the event |
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| Take note of this "Before" picture of one of The Center's siderooms, later transformed into a VIP lounge. |
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| Vicki working more of her lighting magic. |
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| The bar being set up under the dome. |
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| Cocktail area set up next to the bar. |
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| The band setting up to provide entertainment for the evening. |
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| Food and drinks begin to arrive from Jeff Thomas Catering and other vendors. |
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| The coat room, prior to the event. |
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| One of the side rooms, set up for volunteers. |
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| The Arcade was used for registration tables. |
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| Remember the blue room from the earlier pictures? This is it! |
Final Step: Have an event!
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| Doors open! |
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| View from the entrance |
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| And the guests begin to arrive! |
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| The band begins to play |
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| The bartenders in the back lounge get ready |
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| The coat room, full of coats! Over 500 guests attended the fundraiser! |
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